For Authors

Oral Presentation Guidelines

Before preparing your oral presentation and before coming to the 5th EAVLD Congress, please take a few minutes to read the following guidelines.

Oral presentations are always accompanied by PowerPoint presentations. The speakers are entirely responsible for the presentation content (order, graphics etc…). Once onsite every speaker should also verify in the Final programme that the name of the room and the time of the session has not changed.

For Your Presentation

All presentations and questions must be delivered in English, as English is the official language of the Congress. Time reserved for your presentation is:

  • 15 minutes

Format of Your Presentation

Please make sure your presentation is in a commonly compatible format. Please prepare your presentation in preferably using PowerPoint version 2016 or 2013 in 16:9 aspect ratio (versions 2010 - 2003 are also supported).

Supported File Types

  • Presentation: TXT, DOC, XLS, XLSX, PPT, PPA, PPTA, PPTX, PDF
  • Video: AVI, MPG, MKV, MOV, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG, GIF, BMP, TIF

Do not forget, when saving your final presentation on the USB stick, to make sure to include your video files if having any and all links to these multimedia files.

Depositing Your File

Your presentation must be handed over on a USB stick to the personnel directly in the lecture room in which your presentation will take place as far in advance as possible and two hours BEFORE the beginning of each of your dedicated sessions AT THE LATEST. The presentation for an early morning session should be handed over the evening before.

In the lecture room, you will be assisted by a technician, who will help you to download your presentation to the internal network. The lecture room opens each morning 30 minutes before the start of a first session and remains open throuhout the day until the end of the last session.

In the Lecture Room

Once the presentation is launched on the computer in the respective lecture room, you will advance your own slides using the remote control. Please, do NOT come at the last minute with your own computer into the lecture room: you will NOT BE ABLE to connect it. All presentations must be downloaded in advance.


Poster Presentation Guidelines

Before preparing your poster presentation and before coming to the 5th EAVLD Congress, please take a few minutes to read the following guidelines.

Each poster board will be given a specific number – the number of your poster is the PRESENTATION NO. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation (e. g. P 01, P 02). In order to fit the poster board, your poster should not exceed the recommended size. Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. Thin cardboard is more suitable than paper. The Congress organizers will provide suitable fixing materials.

Poster Reception

One main poster session during which all the posters should be presented by their authors has been scheduled to the Congress programme as follows

  • Monday, 15 October; 12:00 – 13:45

Poster authors / presenters are expected to be present by their posters during the Poster reception to present their work and answer all questions.

However, the viewing of the posters by the Congress attendees will be happening during lunch and coffee breaks as well.

Poster Area will be located on the Ground floor foyer.

Poster authors / presenters are expected to be present by their posters during the Poster session to present their work and answer all questions.

Poster Dimensions

The maximum dimensions of your poster are 90 cm x 120 cm (portrait orientation).

In order to fit the poster board, your poster should not exceed the recommended size. Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. Thin cardboard is more suitable than paper. The Congress organizers will provide suitable fixing materials, and on site assistance will be available to help you display your poster.

Posters will be displayed on the poster boards – each poster board will be labelled with a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation

Mounting Your Poster

Poster Area will be open for poster mounting since Monday,15 October; 07:30. All posters should be set up on the same day by 12:00, prior to the scheduled Poster session. All posters will be displayed for the whole Congress period.

Removing Your Poster

All materials must be removed by the owner of the poster on Wednesday, 17 October after 12:30.

The Congress organizers cannot accept responsibility for any material left behind. The organizers are not responsible for loss or damage to those posters that are not removed by authors within the times of dismantling as indicated above, posters left behind will be automatically destroyed.
 

Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
Home | Sitemap | info@eavld2018.org | Copyright © 2017 eavld2018.org
Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2