Registration Guidelines

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.

AnchorEach participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on October 1, 2018.


Registration Fees

    Fee Early Registration
until 2 August 2018
Regular Registration
as of 3 August 2018
  EAVLD Members* 365 EUR 435 EUR
  EPIZONE Members* 375 EUR 445 EUR
  Non-Members 425 EUR 495 EUR
  Accompanying Person 85 EUR 120 EUR

 
*EAVLD/EPIZONE discounted fees are available only with good standing membership at the time of the EAVLD congress.
All above fees include local VAT 21 %.

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date the later fee will be automatically charged.

Registration Fee Includes

  • Admission to all sessions
  • Program booklet and Abstract book
  • Lunches
  • Congress bag
  • EAVLD Welcome Reception in MCE (14 October 2018)
  • EAVLD Congress Dinner in Belgian Comic Strip Center (16 October 2018)
    • please note that due to VAT reclaim reasons, the value of the dinner (75 EUR) is charged separately from the registration fee
    • thus your total registration fee (ie. Early EAVLD Member) will be 290+75=365 EUR in total incl. 21% VAT

Accompanying Person Fee includes

  • EAVLD Welcome Reception in MCE (14 October 2018)
  • EAVLD Congress Dinner in Belgian Comic Strip Center (16 October 2018)

All participants need to re-confirm attendance of all social events in the registration form.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive the registration overview and email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form.

Payment

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer.

The payment by bank transfer is available until 24 September 2018. After this date, all payments can be done only by credit/debit card.

Payments received without such details (name, Registration Reference Number) cannot be identified.

Beneficiary CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected on-line credit/debit card payment, the delegate is recommended to amend his registration online and try to process the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit card issuer/bank first and check if the online transactions are not disabled on his credit card. Afterwards, the amendment of the registration can be processed again.

Online Payment Details

Online payments service provider - GP webpay.

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Accepted Credit / Debit Cards

Accepted Currency

Euros only

Beneficiary

CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

Final Invoice

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

Cancellation / Refund Policy

Cancellation of Registration

  • Until 14 August 2018 – 50 EUR administrative fees will be deducted from all refunds
  • From 15 August 2018 until 14 September 2018 50% of the fee will be refunded
  • From 15 September 2018, no refund can be processed

Cancellation of Other Bookable Items

  • Until 14 September 2018 – 20 EUR – administrative fees will be deducted from all refunds
  • From 15 September 2018 – no refund can be processed

General Cancellation Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone
  • Requests for refunds made after 31 October 2018 will not be considered
  • For any change of name, a fee of 20 EUR will be charged
  • All registrations received by 30 September 2018 will be included in the list of participants

Group Registrations

AnchorGroup registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address.

When registering more than ten persons under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Group Registrations

AnchorGroup registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address.

When registering more than ten persons under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
Home | Sitemap | info@eavld2018.org | Copyright © 2017 eavld2018.org
Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2